WWe take the protection of your personal data very seriously and treat your personal data confidentially and in accordance with applicable data protection laws. The following privacy policy of Aristo Pharma GmbH explains how Aristo Pharma GmbH collects, manages, and uses information about individuals.
This privacy policy applies to Aristo Pharma GmbH, Wallenroder Str. 8-10, 13435 Berlin, Germany.
Aristo Pharma GmbH may replace, modify, remove, or otherwise update this privacy policy at its sole discretion without prior notice. Such changes are made to ensure that you are always fully informed about what types of personal data Aristo Pharma collects, how it uses them, and under what circumstances Aristo Pharma discloses such information.
1. Data Controller
The data controller within the meaning of the General Data Protection Regulation (GDPR) for the processing of personal data on this website is:
Aristo Pharma GmbH
Wallenroder Straße 8–10
13435 Berlin
Germany
Phone: +49 (0) 30 71094-4200
Email: info@aristo-pharma.de
2. Data Protection Officer
You can contact our Data Protection Officer at:
fox-on Datenschutz GmbH
Pollerhofstraße 33a
51789 Lindlar
Email: DSB@fox-on.com
3. General Information on Data Processing
The protection of your personal data is of great importance to us. We treat your personal data confidentially and in accordance with applicable data protection laws, in particular the General Data Protection Regulation (GDPR) and the Federal Data Protection Act (BDSG).
Personal data refers to any information relating to an identified or identifiable natural person. This includes, for example, name, address, email address, or IP address.
This Privacy Policy explains what personal data we process in connection with the use of our website and in other contexts, and for what purposes this is done.
4. Legal Basis for Data Processing
We process personal data exclusively on the basis of legal authorization.
The most important legal bases are:
- Art. 6(1)(a) GDPR – Consent of the data subject
- Art. 6(1)(b) GDPR – Processing for the performance of a contract or for the implementation of pre-contractual measures
- Art. 6(1)(c) GDPR – Processing to fulfill legal obligations
- Art. 6(1)(f) GDPR – Processing based on legitimate interests
To the extent that processing is based on legitimate interests, our interest lies in particular in the secure, stable, and cost-effective provision of our online services.
5. Retention Period
We store personal data only for as long as is necessary for the respective processing purposes or as required by statutory retention obligations.
Where statutory retention periods apply, data is stored for up to ten years, in particular due to commercial and tax law requirements.
Once the respective purpose no longer applies or statutory retention periods have expired, the data is deleted or anonymized.
6. Data Processing When Visiting Our Website
6.1 Server Log Files
When you visit our website, information is automatically collected by the web server and stored in so-called server log files.
In particular, the following data is collected:
- Browser type and browser version
- Operating system used
- Referrer URL (previously visited page)
- Hostname of the accessing computer
- Date and time of the server request
- IP address
This data is not merged with other data sources.
Processing is carried out to ensure the smooth operation of the website and to guarantee system security.
The legal basis is Art. 6(1)(f) GDPR.
7. Cookies and Consent Management
Our website uses cookies. They serve to make our offering more user-friendly, effective, and secure. Cookies are small text files that your browser stores. You can find more detailed information about the cookies used in the respective sections of this statement. You can revoke or grant your consent to non-mandatory data processing at any time by accessing the “Privacy Settings” in the footer of our website.
CCM19 (Consent Management)
To manage your consent to the storage of certain cookies, the use of certain technologies, and the integration of third-party providers, we use the service “CCM19” provided by Papoo Software & Media GmbH, Auguststr. 4, 53229 Bonn. When you visit our website, a connection is established with the CCM19 servers to obtain and document your consents and other declarations regarding cookie usage. For this purpose, CCM19 stores cookies in your browser that associate the consents you have granted or their revocation. The collected data is stored until you request its deletion, delete the CCM19 cookie, or the purpose for data storage no longer applies. Statutory retention obligations remain unaffected.
CCM19 is used to obtain the legally required consents for the use of cookies and third-party services. The legal basis is Art. 6(1)(c) GDPR in conjunction with the TDDDG.
Necessary Cookies
In addition, the following technically necessary cookies are used:
- Consent Cookie: Stores whether you have consented to the use of non-essential cookies. The duration is 100 minutes.
- Session Cookie: Enables the assignment of your requests to the same session; is deleted as soon as the session ends.
These cookies are technically necessary to display the website and provide certain functions. Processing is based on Art. 6(1)(f) GDPR, as we have a legitimate interest in the technically error-free and optimized provision of our services.
You can configure your browser to notify you when cookies are set, to allow cookies only on a case-by-case basis, to exclude the acceptance of cookies for specific cases or generally, and to enable automatic deletion when closing the browser. If you disable cookies, the functionality of our website may be limited.
8. Web Analytics
Google Analytics
Our website uses Google Analytics, a web analytics service provided by
Google Ireland Limited
Gordon House
Barrow Street
Dublin 4
Ireland
Google Analytics uses cookies that enable an analysis of the use of our website.
In particular, the following data may be processed:
- truncated IP address
- device information
- browser information
- usage data
- interactions on the website
We use Google Analytics with IP anonymization enabled, so that your IP address is truncated within the European Union or the European Economic Area.
The use of Google Analytics is based exclusively on your consent pursuant to Art. 6(1)(a) GDPR. The data retention period is 14 months. Personal data may be transferred to the United States. Google is certified under the EU-US Data Privacy Framework.
For more information, please visit:https://policies.google.com/privacy
9. Online Marketing
Google Ads / Google Marketing Platform
We use Google services to analyze the effectiveness of our advertising campaigns and to display online ads.
Provider:
Google Ireland Limited
Dublin, Ireland
As part of these services, cookies may be used to track, for example:
- which ads were displayed
- whether users clicked on ads
- whether a desired action occurred after an ad click (conversion)
Processing is carried out exclusively on the basis of your consent pursuant to Art. 6(1)(a) GDPR.
10. Integration of external content and services
Google Maps
Our website uses the map service Google Maps.
Provider:
Google Ireland Limited
Dublin, Ireland
When you visit a page with an embedded map, a connection is established with Google servers. Your IP address may be transmitted in the process.
Use is based exclusively on your consent pursuant to Art. 6(1)(a) GDPR.
Further information: https://policies.google.com/privacy
YouTube
Videos from the YouTube platform are embedded on our website.
Provider:
Google Ireland Limited
When a video is played, a connection is established to YouTube servers. Personal data may be processed in the process.
Use is based on your consent pursuant to Art. 6(1)(a) GDPR.
Google Fonts
To ensure consistent font display, our website uses Google Fonts.
Provider:
Google Ireland Limited
Dublin, Ireland
When you visit the website, your browser loads the required fonts from Google servers. In doing so, your IP address may be transmitted to Google.
Processing is based on Article 6(1)(f) of the GDPR or your consent via the consent management tool.
Google reCAPTCHA
To protect our website from spam and automated requests, we use the Google reCAPTCHA service.
The service analyzes the behavior of website visitors based on various characteristics, such as:
- IP address
- Mouse movements
- Time spent on the website
Processing is based on Article 6(1)(f) of the GDPR.
DocCheck
For certain specialized information, we use the authentication service DocCheck.
Provider:
DocCheck Medical Services GmbH
Vogelsanger Straße 66
50823 Cologne
Authentication is performed via DocCheck’s systems. For more information on data processing by DocCheck, please visit: https://info.doccheck.com/de/privacy
11. Social Media Sharing
Our website includes features for sharing content on social networks.
These are so-called sharing links to:
- X (formerly Twitter)
Data is only transferred to the respective providers when you actively click the corresponding share button.
12. Contact Form
When you contact us via the contact form, the data you enter will be processed to handle your inquiry.
Required fields are marked accordingly.
Processing is based on your consent pursuant to Art. 6(1)(a) GDPR.
The data will be deleted as soon as the purpose for storage no longer applies and there are no legal retention obligations.
13. Job Applications
You can apply to us via our website or by email.
In doing so, we process the following data in particular:
- Name
- Contact information
- Application documents
- Qualification data
Processing is carried out for the purpose of conducting the application process.
The legal bases are:
- Art. 6(1)(b) GDPR
- § 26 BDSG
Application data will be deleted no later than six months after the conclusion of the application process, provided that no further storage is required.
14. Business Partners and Contacts
We process personal data of business partners and their contacts.
This includes, in particular:
- Name
- Contact details
- Company affiliation
- Professional position
Processing is carried out for the purpose of fulfilling contractual relationships and for business communication.
The legal basis is Art. 6(1)(f) GDPR.
15. Events
In the context of events organized by Aristo Pharma GmbH, we process personal data of participants.
Purposes of processing
Processing is carried out in particular for:
- Organization and execution of events
- Management of participant registrations
- Communication with participants in connection with the event
- Fulfilling regulatory documentation obligations, particularly in connection with pharmaceutical compliance requirements
Categories of Processed Data
In particular, the following personal data may be processed:
- Name
- Contact details (e.g., email address, phone number)
- Professional information (e.g., employer or professional role)
- Details regarding participation in the respective event
- Any additional information provided during registration
Recipients of the data
Your personal data may be transferred to service providers who assist us in organizing and conducting events, such as event agencies, event platforms, or IT service providers.
Where necessary, personal data may also be transferred to the relevant medical associations, for example, for the recognition of continuing education credits.
Legal basis for processing
Processing is based on:
- Art. 6(1)(b) GDPR (Performance of the participation agreement)
- Art. 6(1)(f) GDPR (Organization of events and compliance with regulatory and industry-specific requirements)
- where applicable, Art. 6(1)(a) GDPR (Consent), to the extent that consent is obtained in individual cases
Retention period
Personal data will only be stored for as long as necessary to conduct the event and to fulfill legal or regulatory documentation obligations.
16. Rights of data subjects
You have the following rights:
- Right of access (Art. 15 GDPR)
- Right to rectification (Art. 16 GDPR)
- Right to erasure (Art. 17 GDPR)
- Right to restriction of processing (Art. 18 GDPR)
- Right to data portability (Art. 20 GDPR)
- Right to object to processing (Art. 21 GDPR)
If the processing is based on your consent, you may withdraw it at any time with effect for the future.om